Vigilant history, Flock pre-contract access, procurement, approval, installation and sharing
| Date | Event | Type | What it establishes | Source |
|---|
| 2020-11-16 | Vigilant Solutions purchase order | Historical ALPR/data service | ACSO had a paid Vigilant investigative-data subscription years before the Flock camera contract. | PO 21202 Vigilant Solutions SO 11.16.20.pdf |
| 2021-2023 | Vigilant subscription renewals | Historical ALPR/data service | The Vigilant subscription continued across multiple fiscal years. | Vigilant PO 22188.pdf; Vigilant PO 23222.pdf; Vigilant Claim.pdf |
| 2023-06-12 | Flock sales outreach begins after referral involving Sheriff Redman | Vendor outreach | Flock initiated substantive contact and proposed a discussion/demo. | Re: Flock ALPR - referred by Sheriff Redman.eml (quoted chain) |
| 2023-07-06 | Flock platform introduction/demo meeting scheduled | Meeting/demo | ACSO and Flock scheduled a product introduction and demonstration. | Fwd: Invitation: Amador Co SO x Flock - intro and demo of platform.eml |
| 2023-07-18 | Captain Benov and Flock sales representative confer | Sales call | ACSO sought mapping/location and contract discussions. | Invitation: Capt Benov call Caroline.eml; follow-up chain |
| 2023-07-20 to 2023-07-24 | Flock MOU sent, signed, and mutually completed | Access agreement | The MOU was intended to grant Flock-system access, permit requests for other agencies’ cameras, and enable searches. The signed MOU file itself was not produced. | Re: Amador Co SO and Flock Safety - MOU access next steps.eml; Aug. 31 forwarded chain |
| 2023-08-08 | Mapping strategy call scheduled | Planning/mapping | Camera siting and deployment planning occurred before Board approval. | Invitation: Amador Co SO x Flock Safety - mapping strategy call.eml |
| 2023-08-16 | Flock organization and first ACSO administrator accounts created | Account creation | Flock created the ACSO organization and administrator accounts for Jarret Benov and Jeremy Martin. | Audit 2023 to Feb 2025.csv; account-setup/sharing email chain |
| 2023-08-16 | Galt PD access confirmed during setup | Shared-camera access | A Flock representative stated Galt PD had granted ACSO access, supporting immediate use of another agency’s network. | Account/setup email chain |
| 2023-08-17 onward | Multiple agencies send camera-sharing invitations | Agency sharing | ACSO was invited to access networks in California and other states. Invitations do not alone prove role assignment or actual access. | Cal-Fire, Akron, Adrian, Mahoning, Clearwater, Baldwin County, Orange County, Roseville and other sharing EMLs |
| 2023-08-31 | Flock supplies deployment maps, cost quote, and draft legal agreement | Procurement/planning | Flock and ACSO were planning a 16-camera deployment and discussing County counsel review well before the 2025 Board item. The linked maps and generated quote were not preserved in the production. | Fwd: Amador Co x Flock Safety - follow up information.eml and attached draft agreement |
| 2023-08 to 2023-12 | ACSO conducts 219 Flock searches | Operational use | Searches were performed more than a year before the County camera contract. | Searches by month 2023 to June 2026.csv |
| 2023-09-25 | ACSO describes itself as operating under Flock’s free plan | Free-tier use/training | Personnel were told to use the system, complete training/certification, and document case/reason information while on a free plan. | Flock Access.eml |
| 2023-10-10 | Vigilant issues renewal quote for LEARN investigative-data platform | Alternative/current vendor record | A Vigilant subscription renewal was priced at $8,715. The record does not compare Vigilant with Flock. | LMP-2214-01.pdf |
| 2023-2024 | Many ACSO user accounts are created and administered | User access | Dozens of ACSO personnel accounts and role/admin events existed before County camera approval. | Audit 2023 to Feb 2025.csv |
| 2024-01-16 | Flock announces end of broad free access effective April 1, 2024 | Account-tier change | ACSO was told it would move to Community Tier, with broad public/state/national and direct LE sharing reserved for paying customers. | Upcoming changes to your Agency’s Flock Access.eml |
| 2024-01 to 2024-12 | ACSO conducts 1,527 Flock searches | Operational use | Search activity continued throughout 2024, but the production does not identify the governing account tier or data scope after April 1. | Searches by month 2023 to June 2026.csv |
| 2024-09-10 to 2024-09-23 | PG&E provides $10,000 charitable contribution for LPR project | Funding | PG&E funding was directed toward the LPR project. | R-112389 County of Amador PGE.pdf |
| 2025-01-09 to 2025-01-29 | ACSO and Flock restart budget/quote/contract activity | Procurement | ACSO assembled funding from multiple sources and advanced a ten-camera Phase 1 purchase. Flock supplied a vendor-authored sole-source letter. | Re: Flock Safety - reconnect.eml; Flock Safety Phase 1 Quote.eml; Flock Safety Next Steps.eml |
| 2025-02-19 | ACSO identifies conflict between 30-day retention and one-year policy | Policy/retention | Captain Martin explicitly asked for clarification so he could make necessary changes; Flock said one-year retention costs extra and default data deletes after 30 days. | Re: Follow-Up.eml chain |
| 2025-02-19 | ACSO asks about LensLock partnership and in-car LPR capability/cost | Product expansion interest | This is affirmative ACSO interest in mobile/in-car LPR, distinct from generic vendor marketing. | Re: Follow-Up.eml chain |
| 2025-02-24 | Deployment plan approval/document routing occurs | Implementation/procurement | Implementation was being finalized immediately before the Board item. | Re: Deployment Plan Approval.eml and attached draft agreement |
| 2025-02-25 | Board of Supervisors approves Flock project | Formal approval | The County’s own ten-camera project moved forward on the consent agenda. | Board-related email chain; contract/procurement records |
| 2025-03-12 | Flock reports pending camera-share requests and permission categories | Sharing configuration | Share requests could include Search, Hot List, VMS live, VMS historical, and VMS download permissions; pending status is distinct from active access. | Action Requested: Pending Flock Camera Share Requests.eml |
| 2025-03 to 2025-04 | Kickoff/deployment meetings occur | Implementation | Flock and ACSO began implementation after approval. | Kickoff calendar EMLs and follow-up messages |
| 2025-05-14 | Deployment digest shows 0 of 10 cameras live | Installation | No County cameras were live at this point despite pre-existing Flock search activity. | Upcoming Deployment Activity emails |
| 2025-05-23 | First installation date listed at Ridge/Highway 88 | Installation | The first listed County camera install occurred in late May 2025. | Camera Install Sheet.csv |
| 2025-07-09 | Deployment digest reports 3 cameras live | Installation | County camera activation was progressing in stages. | Upcoming Deployment Activity email |
| 2025-07 to 2025-08 | Admin/user training and recorded training resources distributed | Training | ACSO conducted formal implementation training after installations began. | FLOCK Admin User Training.eml; 8/13 Flock Admin Training.eml |
| 2025-08-28 | Deployment digest reports 5 cameras live | Installation | Half of the contracted devices were live. | Upcoming Deployment Activity email |
| 2025-09 to 2025-12 | Additional cameras installed; 8 installed/live by late 2025 | Installation | The production identifies eight install entries; two of ten contracted devices remain insufficiently documented in the install sheet. | Camera Install Sheet.csv; deployment emails |
| 2026-03-03 | ACSO requests San Rafael ALPR data access | Sharing/access | ACSO sought another agency’s ALPR data under that agency’s terms. | ALPR acknowledgement record referenced in prior production; not in current ZIP |
| 2026-06 | Sharing reports generated | Sharing/access | The reports list 224 outgoing organizations and 187 incoming organizations, but omit dates, status, permissions, and actual-use details. | Agencies Allowed Access to ACSO Data.csv; Networks Shared With ACSO.csv |
| 2026-07-06 | Fiscal staff summarizes Flock/Vigilant funding records | Funding/accounting | The email identifies Homeland Security, SCIP, PG&E/minor-equipment, and tax payment amounts and attaches historical Vigilant/Flock payment records. | Flock & Vigilant.eml and attachments |